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Resource Management

Resource management in Avanteam allows you to manage equipment, rooms, vehicles and other material resources used by your organization. This feature facilitates the reservation, tracking and administration of these assets.

Structure organisationnelle

Accessing the resource directory​

The resource directory is accessible via Directory > Resources.

Creating and managing a resource​

Each resource has a detailed profile where you can enter its characteristics and parameters.

Basic information​

For each resource, you can define:

  • Name: Resource designation
  • Type: Resource category (room, vehicle, equipment, etc.)
  • Description: Additional details
  • Status: Available, Under maintenance, Out of service

Extended properties​

The extended properties system allows you to add custom fields specific to your business needs:

  • How to add a property: Use the creation icon + to add a new property
  • Usage examples:
    • Room inspection date
    • Vehicle license plate
    • Equipment serial number
    • Room capacity
    • Precise location

Assignments​

The assignment system allows you to attach a resource to your organizational structure:

  • Department assignment: Allows limiting the use of the resource to a specific department
  • Manager: Designation of a resource manager
  • Reporting usage: Facilitates the creation of reports by department

Gestion des licences

Use cases​

Meeting room management​

Create a profile for each room with:

  • "Capacity" property: number of seats
  • "Equipment" property: projector, video conferencing, etc.
  • Assignment to the Logistics department

Vehicle fleet management​

For each vehicle:

  • "Registration" property: license plate
  • "Technical inspection date" property: inspection deadline
  • "Mileage" property: odometer reading
  • Assignment to the relevant department

Technical equipment management​

For production or measurement equipment:

  • "Serial number" property
  • "Calibration date" property
  • "Next maintenance" property
  • Assignment to the workshop or laboratory

Best practices​

  • Consistent naming: Use a clear naming convention (e.g., "ROOM-A01", "VEH-123")
  • Regular updates: Update extended properties during maintenance or inspections
  • Traceability: Use extended properties to keep track of important dates
  • Organization: Group resources by department to facilitate management and reporting